Store Financial Manager - Staff Solutions
Gqeberha / Port Elizabeth, Eastern Cape 11 days ago Permanent Salary - Market Related
Store Financial Manager
Staff Solutions
Gqeberha / Port Elizabeth, Eastern Cape
Date Created : 11 days ago
Job Type : Permanent
Salary : Market Related
To manage all financial transactional aspects of the
business unit and achieve agreed budgeted and
Strategic objectives.
Key Performance Areas:
Financial Control and Reporting:
- Daily, weekly and monthly reporting to head office;
- Weekly review of payroll reports prior to submission to head office;
- Meeting all deadlines as set out by head office;
- Review and reporting back to the executive committee on a monthly basis on store performance;
- Arch vs Pastel Reconciliation Daily Transaction review;
- Supplier relations and direct payments in consultation with head office;
- Creditor claims and control – paper flow from receiving/buying to Head Office and controlling creditors deductions;
- Auditing and balancing of transactions between supplier statements and pastel evolution accounting system
- Check and facilitate supplier payments – cod suppliers.
- Actively controlling critical supplier balances due vs limits and store needs forecasting to ensure we do not reach stop supply.
- Maximizing Working Capital.
- Weekly tracking of Debtors and in arrears collections;
- Debtor Accounts to have proper documentation in place.
- Ensure store compliance with set policy and procedures;
- Liaise with external & Internal auditors in conjunction with group and regional Finance GM;
- Safe guarding of company assets specifically stock, assets and cash;
- Receiving GRV sequence and verification checks, scrutinizing the integrity of GRV’s and its origin;
- Checking process of GRV’s done including accuracy (balancing GRV to invoice);
- Daily report back on GRV’s not done and the reasons for not completing it;
- Cashier Shorts & Overs weekly review;
- Daily spot checks of cashier floats while they are working (unannounced);
- Daily report on till over’s and under’s, and taking appropriate action to correct;
- Weekly cash office float balancing;
- Weekly reporting on trolleys;
- ATM balancing and loading by cash office personnel, not management (if applicable in the stare where you are based);
- System (Arch) user permissions and checks on a weekly basis;
- Safeguarding of Arch Coin / Empty Vouchers.
- Ensure that all staff understands what is expected from them, with the administration dept and front-end control / cash office;
- Lead by example and Motivate staff daily;
- Proper Leave schedule & plan accordingly;
- Time management- Staffing- short times, Staff scheduling and Overtime within the respective department under your control;
- Comply with current basic conditions of employment;
- Act with-in “Limits of Authority” e.g. staff employment, dismissal, CCMA, Retrenchments, Increases and commissions paid;
- Manage staff grievances promptly and correctly;
- Practice goal setting in every area of the business and review monthly;
- Ensure compliance to all HR policies and procedures;
- Train staff adequately in every area of the business;
- Measure Productivity:
- Review staff structure monthly and monitor sales by staff member.
- Ensure that all Cash safety procedures are followed daily e.g. Cash pick-ups, Cash Drops, Cash Pay-outs and Cash Collections;
- Cash Flow management- payment of expenses & stock;
- Sign-off daily Cash-up report confirming Cash Deposited, Expenses paid out, suppliers paid COD, Transport Expenses, Debit & Credit cards transactions, Till shorts & Overs, Bank shorts & overs & Petty Cash;
- Ensure that all cash deposits balance daily with actual cash banked;
- All Credit Cards balances daily with actual slips/ speed point transactions;
- Control all expenses by signing off all Sundry orders and final invoices;
- Ensure accuracy of Income statement detail and performance against budget;
- Ensure accuracy of rebate & other income on monthly income statement;
- Ensure all payments are signed off by the appropriate personnel before making any payment. -Within “Limits of Authority”;
- Weekly monitoring of age analyses on Debtor’s customers- act in accordance to agreed terms with customer;
- New customer credits & terms in accordance to “Limits of Authority”;
- Complete Monthly Transport Income statement measuring profitability of delivering of goods.
- Comply with all systems and procedures;
- All Refunds and Overrings to be checked and signed off with day-end reports
- Mange and assist in perform stock take preparations;
- Ensure that stock takes are done in accordance with agreed CPA and
- Budgeted Cost;
- Ensure the execution, with Operations, to perform accurate stock takes;
- Variance reports to be scrutinized and actioned accordingly with Operations.
- Monthly stock take and corrective action (Hazards);
- Any other duties or functions as determined by Store Manager or Head Office;
- Ongoing assessment of Store administration staff.
- That the fulfilment of this role may require you to perform duties beyond the scope of this role defined in the above KPA’s;
- That you may be required to perform additional ‘Adhoc’ duties, which are inline with the business operation and required to ensure that these are in the interest of the Company;
- That you may be required to fulfil a position of relieving of a role for a period of time that may require of you to be additional to the nature of your current role.
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