ENVIRONMENT:
BE responsible for maintaining accurate financial records across multiple Hospitality entities using Xero as the next Bookkeeper sought by a growing Property Development & Construction Group. The role focuses on reconciliations, compliance, reporting, and cash flow management, ensuring financial integrity and operational efficiency within a fast-paced Hospitality environment. The successful incumbent must possess a Degree/Diploma in Accounting/Finance, or related discipline with 3-5 years Bookkeeping experience – preferably within the Hospitality, Restaurant, or Retail industry. You will also require a solid understanding of South African tax regulations (VAT, PAYE, EMP201), have the ability to manage multiple entities and high transaction volumes and proficiency using Xero accounting software.
DUTIES:
Reconciliations -
- Reconcile asset registers and depreciation schedules in Xero.
- Perform daily and monthly bank reconciliations using Xero bank feeds.
- Reconcile deposits, including credit cards and third-party platforms (e.g., Mr D, Uber).
- Manage Creditor and supplier reconciliations.
- Identify, investigate, and report discrepancies within financial records.
Tax and Compliance -
- Perform VAT reconciliations and submit VAT returns via Xero (integrated with SARS VAT201).
- Ensure compliance with South African financial regulations and company policies.
- Assist with audit preparation, providing supporting documentation and reports from Xero.
Journals and Month-end Processing -
- Process Month-end Journal entries, including stock control adjustments.
- Prepare and post salary journals and support payroll processing.
- Manage PAYE and EMP201 submissions (where applicable).
- Maintain and manage loan accounts, including:
- Preparing loan schedules.
- Calculating interest.
- Monitoring balances.
Financial Management -
- Authorise supplier bills in Xero following internal approval processes.
- Load and allocate bank transactions accurately in Xero.
- Prepare basic financial reports, including:
- Income Statements
- Balance Sheets for management and board review
- Process supplier payments in line with company policies and compliance requirements.
- Analyse and report on credit card transactions post-capturing.
- Monitor and forecast cash flow (daily and weekly) across sales and bank accounts.
- Calculate commissions and prepare related invoices to support operational performance tracking.
Recordkeeping and Accounts Management -
- Maintain accurate and up-to-date financial records across all entities.
- Oversee accounts payable and receivable processes (monitoring after initial capturing).
- Ensure proper document management and audit trail within Xero.
- Support overall cash flow management through consolidated forecasting.
REQUIREMENTS:
Qualifications –
- Degree or Diploma in Accounting, Finance, or related field.
- Xero certification (advantageous).
Experience/Skills -
- Minimum 3–5 years Bookkeeping experience.
- Experience within the Hospitality, Restaurant, or Retail industry preferred.
- Proven experience using Xero accounting software.
- Strong reconciliation and analytical skills.
- Solid understanding of South African tax regulations (VAT, PAYE, EMP201).
- High attention to detail and accuracy.
- Ability to manage multiple entities and high transaction volumes.
- Strong organisational and time management skills.
- Ability to work independently and meet deadlines.
- Good communication skills for stakeholder interaction.
