Administrator/ Driver - Staff Solutions
JHB - Eastern Suburbs 5 hours ago Permanent Salary - Market Related
Administrator/ Driver
Staff Solutions
JHB - Eastern Suburbs
Date Created : 5 hours ago
Job Type : Permanent
Salary : Market Related
- Answer and screen calls and emails for the manager as requested.
- Maintain the appointment diary for the Admin Manager.
- Compile and distribute daily security asset inspection reports.
- Compile and distribute daily consumption reports.
- Collect monthly reports from branches (HSE, Security, Fleet, Consumption).
- Capture data from monthly reports accurately.
- Obtain monthly invoices from service providers and follow up on outstanding items.
- Process monthly payments by completing purchase requisitions and submitting them for approval.
- Submit approved requisitions to Finance and ensure payments are processed before due dates.
- Conduct monthly hygiene and safety inspections, ensuring cleanliness of facilities.
- Ensure monthly vehicle inspections are completed and recorded.
- Process fleet vehicle costs, maintain updated records, and report on fleet maintenance.
- Complete and submit insurance claim reports with supporting documentation.
- Follow up on insurance claims until resolution.
- Process tracking installation requests and ensure certificates are received.
- Create and manage user accounts on the tracking system, communicating details to relevant managers.
- Draft letters, emails, and take minutes during meetings.
- Attend meetings on behalf of the manager when delegated.
- Maintain an organized and accessible filing system.
- Perform general driving duties, including transporting persons and delivering/collecting goods.
- Carry out ad hoc administrative tasks to ensure smooth operational flow.
- Matric certificate
- Minimum 3 years’ experience in a similar role
- Code 8 driver’s license
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Strong written and verbal communication skills in English
- Excellent organizational and multitasking abilities
- Confident and proactive approach; anticipates issues and requirements
- Team player with strong interpersonal skills
- Honest, reliable, and dedicated
- Detail-oriented with a focus on accuracy
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