Branch Accountant

Key Responsibilities

Bank Account

• Process daily bank transactions, reconcile accounts, and load payments on internet banking.

Petty Cash

• Handle petty cash payments and receipts, process daily transactions, and deposit excess cash into the bank as required.

CODs (Cash on Delivery)

• Reconcile CODs, prepare payment documentation, and submit to finance for processing.

Creditors

• Process expenses in Automate, reconcile all creditors’ documentation, and forward for payment.
• Ensure all creditors are paid within agreed terms.

Debtors

• Monitor debtor accounts to ensure payments remain within terms.
• Follow up on outstanding payments and address customer queries.
• Send monthly statements and liaise with Parts & Workshop regarding cash accounts, including receipt of payments and query resolution.

WIPS & Warranty

• Monitor and communicate documentation flow with the workshop.
• Attend meetings with workshop staff to manage warranty and work-in-progress documentation.

Workshop Productivity

• Prepare daily productivity reports and share with workshop staff and Departmental Planner (DP).
• Discuss weekly productivity issues with the Workshop Manager and identify solutions for improvement.

DOC

• Prepare daily DOC reports and forward to managers.

Discussions

• Conduct informal discussions with departmental managers regarding their figures to identify areas where reporting or information can provide assistance.

Fixed Assets

• Prepare monthly fixed asset reports, assist with audits, process new capital expenditure applications, and update asset files.

Balance Sheet / GL Reconciliations

• Prepare and continuously follow up on outstanding issues to ensure reconciliations are accurate and complete.

Financial Reports

• Analyze income statements, balance sheets, budgets, and other financial data.

Meeting Reports

• Prepare meeting reports for the DP and department managers.
• Attend meetings with DP and departmental teams as required.

Internal Accounts

• Prepare reconciliations and payment requests for internal creditors based in Cape Town.

Maintenance Plans

• Bookkeeping and reporting for vehicle maintenance plans.
• Prepare invoices for each vehicle on MTP and forward to customers.

Sundry Invoices

• Prepare and submit sundry invoices to finance.

Key Performance Indicators (KPIs)

• Support your manager constructively, maintaining strong internal departmental relationships.
• Manage work efficiently and effectively.
• Maintain a high quality of work ethic at all times.
• Build effective internal and external relationships through clear and professional communication.
• Develop and improve knowledge and skills of colleagues where appropriate.
• Ensure trial balances and general ledger reconciliations are accurate and up to date.
• Comply with company policies and procedures consistently.
• Maintain proper filing and housekeeping of financial documentation.
• Ensure effective control of company assets at all times.
• Demonstrate strong time management and priority-setting skills.

Minimum Requirements

• BCom Degree in Accounting or equivalent.
• Minimum 3 years’ experience in a similar role (experience in commercial/dealer environments advantageous).
• Proven experience handling recruitment processes.
• Valid Code 8 driver’s licence.

Personal Attributes

• Confident and proactive, anticipating issues and requirements.
• Approachable and professional in manner.
• Team player with a positive and respectful attitude.