Sales Admin and Invoicing Controller

amori@joblinkplacement.co.za

Website: www.joblinkplacement.co.za

Our client recognised as one of the largest importers of frozen food-based commodities in South Africa is looking for the services of a Sales Admin and Invoicing Controller to join their team.

Department: Finance – Sales Administration

Reports to: Sales Admin and Costing Manager

Minimum Qualifications and Experience:

• Relevant qualification advantageous.
• Minimum of 2 years’ relevant experience.
• Strong knowledge of accounting and understanding accounting transactions.
• Proficient in the use of the MS Office Suite.
• Intermediate to advanced Excel skills.
• Experience in working with ERP software packages (e.g. Pastel or Syspro) advantageous.

Soft Skills:

• Excellent written and verbal communication skills.
• Meticulous attention to detail.
• Strong analytical skills and be able to provide improvement strategies and recommendations.
• Organisation and administrative skills.
• Must be able to work independently with high level input from senior management.
• Professional conduct and correspondence with internal and external parties.
• Reliable, responsible and adaptable.
• Strong work ethic with the ability to meet deadlines and work in a pressurised environment.
• Confidentiality is non-negotiable.

Main Duties/Key Results Areas:

• Generate documentation on the ERP system to confirm company sales and conform to company standards.
• Generate documentation on the ERP system to confirm company deliveries and distribution (Invoices).
• Manage and maintain benchmarks for customer invoicing and reporting thereof.
• Work with the Finance team to ensure VAT compliance of invoices and any relevant finance related issues.
• Assist with relevant monthly, quarterly and annual audit requirements.
• Work with the Sales, Sales Processing and Accounts Receivable teams on relevant matters.
• Work with Inventory team to resolve stock issues and ensure that month-end deadlines are met.
• Work with IT Department on automating reports and project related matters.
• Must demonstrate flexibility to be available after hours when required, particularly to support the timely invoicing of high-priority customers.
• Will undergo training and provide ongoing support with costings as required.
• All and any other related tasks & duties as expected from the employer from time to time.

General:

• Undertake additional tasks as assigned by your manager or Director, in alignment with the skills and experience required for the role.
• Ensure the health, safety, and well-being of yourself and others, always adhering to all Health and Safety regulations.
• Maintain strict confidentiality regarding all sensitive information obtained during employment, sharing it only with individuals authorised to receive it in an official capacity.
• Abide by all policies and procedures outlined
• Take on any other responsibilities as necessary to support the evolving needs of the role and the organisation, acknowledging the need for flexibility in a dynamic workplace.

Area: Gqeberha

Salary:  Depending on experience

Industry:  FMCG, Import and Export, Food and Beverage

Admin, Office Support, Invoicing