Finance Clerk

Main Duties / Key Responsibilities

• Manage assigned supplier (creditor) accounts
• Communicate with suppliers about invoices and account queries
• Capture and process supplier invoices and purchase orders on Pastel and Syspro
• Match invoices to GRNs (Goods Received Notes) where needed
• Prepare clearing agent invoice packs according to procedures
• Gather and check all supporting documents
• Prepare account reconciliations on time
• Investigate and resolve claims and account queries
• Prepare weekly age analysis reports

• Process all cashbook transactions
• Ensure the cashbook balances daily

• Create purchase orders and sales orders on Pastel and Syspro
• Capture GRNs and monitor outstanding GRNs
• Update inventory costs and process stock transfers
• Maintain inventory control sheets
• Perform weekly stock balancing and resolve any differences
• Allocate stock to sales orders

• Process customer invoices
• Process credit notes

• Perform other related duties as required by management

General Expectations

• Assist with additional tasks given by your manager or director
• Follow all health and safety regulations
• Keep company and client information confidential
• Follow company policies and procedures
• Be flexible and support changing business needs
• Contribute to a respectful, inclusive workplace
• Take part in ongoing learning and skills development

Minimum Qualifications & Experience

• Matric (Grade 12)
• A qualification in Accounting or Finance is an advantage
• At least 3 years’ experience in a similar role
• Experience working with local and foreign suppliers
• Experience with clearing agents and shipping finance (advantageous)
• Experience capturing invoices on an accounting system
• Intermediate to advanced Excel skills
• Experience using Pastel and Syspro
• Experience resolving supplier claims

Soft Skills

• Able to work independently
• Detail-oriented
• Good team player
• Strong sense of responsibility
• Able to follow instructions
• Comfortable working under pressure with high volumes
• Good at meeting deadlines
• Well-organised and methodical
• Strong written and verbal communication skills