HR Payroll Administrator

Minimum Skills and Knowledge Required

• Payroll course or diploma or a minimum of 5 years’ payroll experience.
• Working knowledge of Pastel Payroll modules or an equivalent payroll system.
• Minimum of 5 years’ strong administrative experience.
• Experience with ASTROW Time & Attendance System.
• Sound financial literacy.
• Strong report-writing skills with a high level of accuracy.
• Excellent organisational and time-management skills.
• High attention to detail and accuracy.
• Ability to work well under pressure and meet deadlines.
• Ability to work independently with minimal supervision.
• Strong interpersonal and communication skills.

Summary of Key Responsibilities

• Ensure that remuneration services meet the needs of both the company and its employees.
• Apply company policies and procedures accurately and consistently within the remuneration function.
• Administer and submit payroll data, including new engagements, personal data changes, discharges, transfers, deductions, allowances, pay adjustments, and short payments.
• Process payrolls and print all required payroll reports.
• Update and maintain the payroll database.
• Generate and submit electronic salary and wage payments.
• Produce and submit monthly statutory returns for PAYE, UIF, and SDL.
• Calculate, balance, and submit third-party returns, including taxes, UIF, SDL, garnishees, provident fund, medical aid, maintenance, and trade unions.
• Maintain historical records of all third-party payments.
• Maintain accurate and up-to-date employee leave records (weekly and monthly).
• Submit all payroll documentation to management for verification and final approval.
• Perform annual reconciliations and submissions for IRP5.
• Generate input files from the Time & Attendance system for payroll processing.
• Handle payroll filing, administration, and general payroll-related queries.
• Administer the company’s Pension Fund, Provident Fund, and Sick Pay Fund.
• Reconcile contribution payments and monthly remittance advices.
• Administer withdrawals, retirements, death, and funeral claims.
• Assist with payroll and benefits-related queries and provide accurate information as required.
• Provide support with the Time & Attendance system when required.