Creditors Clerk – FMCG

Contact person for this position:

Amori Prinsloo

amori@joblinkplacement.co.za

Website: www.joblinkplacement.co.za

Our client a leading company in the Cold Chain Logistics industry is looking to employ a Creditors Clerk.

KEY PERFORMANCE AREAS/OUTPUTS/RESPONSIBILITIES

• Process creditor payments
• Preparation and submission of creditor reconciliations
• Responsible for the administration of creditors
• Prepare the cash flow
• Maintain the deposit and payment cashbook

  Qualifications

Minimum: Matric

(Recognition for prior learning (RPL) based on years of experience and knowledge gained will be granted to those already in the position).

Preferred: Certificate or Diploma in Accounting

Experience

Minimum:  2 to 3 years’ experience in a creditors role, in a high-volume industry

Preferred: More than 3 years’ experience in a creditors role, in a high-volume industry, within the FMCG industry

Knowledge/ Understanding

• Knowledge of the credit application procedure
• Knowledge of accounting payable principles
• Knowledge of the NCA
• Basic accounting Knowledge
• Knowledge of SARS requirements
• Legal compliance and legislation (finance) knowledge

Skills:

• Good communication (verbal and written)
• Excellent telephone etiquette skills
• MS Office intermediary level & Basic Excel level
• Good interpersonal skills
• Accuracy and attention to detail
• Multi-tasking

PROCESS CREDITOR PAYMENTS

ACTIVITIES/PROCESS/STEPS

• Ensure weekly payments which include local supply purchases, local sundry payments and adhoc/once off payments are loaded on Nedbank.
• Scan each recon, invoice, statement, AP vendor, and save each recon on the company cloud weekly.
• Ensure monthly sundry and supply payments are loaded on Nedbank.
• Load on urgent payment on Nedbank.
• Check the amounts processed on Nedbank for payment before sending to Head office.
• Scanning EFT (single & batch payments) to Head office to release weekly/daily and monthly.
• Send proof of payment to suppliers.
• Ensure all payments comply with the set standards and contain all necessary required information.
• Load on beneficiaries on Nedbank.
• Delete old beneficiaries on Nedbank.

PREPARATION AND SUBMISSION OF CREDITOR RECONCILIATIONS

• Check the accounts payable report and request COP’s and invoices from cash office for weekly supplier payment.
• Reconcile creditors ledger with supplier statements weekly and monthly
• Ensure all invoices and monthly statements are obtained from suppliers
• Making sure all invoices are correct to the orders
• Checking for signed delivery notes, job cards.
• Checking all invoices are signed by department heads
• Ensuring all creditors are paid when due.

Maintain payment deadlines:

• Municipal water, trackers, alarms, cash pick-ups, these payments are due by 10th of every month.
• Municipal electricity, rates, security, these payments are due by 24th of every month.
• Pallets, packaging, Telkom, Windeed, these payments are due by 28th of every month.
• SARS Vat is paid by the 30th of every second month.
• Discount suppliers to be paid by 30th of every month.
• Local poultry to be paid a day before the payment due date.
• Month end creditors to be paid by 30/31st monthly.
• Rentals, security and subscriptions to be paid by 1st of every month.
• Check invoices are captured on the accounts payable before making payment.
• Check supplier invoices total matches with the COP price and ensure the COP is signed by the Trading Managers.
• Recons to be given to the accountant verify and sign-off.

 

RESPONSIBLE FOR THE ADMINISTRATION OF CREDITORS

• Ensure transactions are properly recorded and entered into the computerized accounting system.
• Follow-up with suppliers when payment is made and are not credited on the statement.
• Filing of payments weekly, monthly and sending old boxes to the archive room.
• Assisting with auditors’ requests when required.
• Issue creditors remittance when suppliers request.
• Ensure that change of banking details have a bank stamped letter and confirming the change with the accountant.
• Resolve outstanding queries and follow-up on outstanding invoices and credit notes.
• Respond to all queries from suppliers and staff regarding payments.
• Ensure the correct vendor account is utilized when processing invoices on accounts payable.
• Print the accounts payable report and process write-offs.
• Complete credit applications and send to suppliers to accept the changes made to the terms and conditions.
• Send credit applications to head office to get the CFO’s approval and sign-off.
• Send credit applications to suppliers to open up an account.
• Request B-BBEE certificates for all suppliers.
• Request and check all travel and cell phone claims from different departments by 20th of every month.
• Complete the travel and cell phone claims schedule for Head office.
• Scan all travel and cell claims for the Durban branch staff that are being reimbursed to head office.
• Capture of travel and cell claims on the accounts payable.
• Prepare credit card schedule on excel and send originals to head office and make copies, send the excel schedule and copies to the Assistant Accountant.
• Issue of cash for trip allowance every week for truck drivers.
• Issue of cash for pallet incentives for the drivers every month end.
• Issue of cash for other expenses.
• Prepare the cash requisition recons for all expenses and ensure it is signed.
• Capture all cash requisition expenses on the accounts payable vendor.

Area:  Clairwood, Durban

Salary:  R 12 000 – R 15 000

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