Junior Administrator

Contact person for this position:

Amori Prinsloo

amori@joblinkplacement.co.za

Website: www.joblinkplacement.co.za

Our client a leader in cell phone accessories who offers a wide range of products from leading manufacturers to enhance your mobile experience is urgently looking to employ a Junior Administrator.

COMMENCEMENT DATE:             As soon as possible

REPORT TO:                                      Executive Personal Assistant

AREA:                                                 Gauteng / Woodmead

REMUNERATION:                            R10 000 to R14 000 depending on experience

KNOWLEDGE / SKILLS / EXPERIENCE

• Matric
• Proven experience in administrative duties or similar, or strong academic results, can be a good foundation for an entry-level position.
• Must speak English and Afrikaans
• Proficiency in Microsoft Office, including Excel, Word, and Outlook
• Ability to handle minor issues and seek guidance when needed.
• A cooperative and collaborative attitude to work effectively with others
• Attention to detail
• Good communication skills
• Great people skills
• Matured Individual
• Preferably have own transport

ASSIST WITH THE FOLLOWING DUTIES:

• Exec’s travel arrangements
• Assist with Exec’s calendars.
• Assist in setting up meetings and coordinate meetings (example: yearend functions, sales conferences, launch events).
• Letter writing, taking dictation, create transcribe, and distribute meeting agendas and minutes.
• Assist with preparation of Agreements
• Answer telephones and handle queries in an appropriate manner.
• Meet and greet clients and visitors.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, scanning, and filing (also filing of Exec’s personal documentation).
• Assist in maintaining hard copy and electronic filing system (All agreements, statutory, contracts etc.)
• Sign for courier/delivery packages.
• Research, price, and purchase office furniture and supplies (furniture / stationary).
• Assist with Accommodation booking for Company employees
• Liaise with suppliers
• Ordering Office Supplies and Stationery
• Assist with arrange delivery of stationery and groceries to the stores
• Assist with reception duties

ADDITIONAL ADMINISTRATIVE DUTIES

• Assist with personal tasks for Executives (vehicle license, medical aid, Insurance Policies)
• Assist with insurance claims for Company as well as on Personal Policies.
• Assist with Medical Aid submissions / Claims for Executives
• Assist with Utility queries for executives
• Assist with Registration of New Vehicles for Executives
• Assist with Payment preparation for Executives and queries thereof. Checking Statements for correct amounts.
• Assist with following up on all medical, personal, and family queries
• Assist with General Building Maintenance queries (Air Con Repairs / Electricians / Carpet Cleaning / Generator Maintenance / ADT Services etc.)
• Assist with Golf Bookings for Executives
• Assist with ordering of Stationery and groceries- checking of stock, expiry dates and unpacking of all stationery and grocery orders.
• Picking of stationery and groceries for the stores and arranging delivery thereof
• Assist with renewing of Vehicle licensing / new registrations / booking of maintenance of vehicles
• Tracking of passport expiry dates as well as drivers’ licences. Assist with booking appointments for renewals.
• Assist with Overseeing maintenance, quotations, payments, and general quality of completed work. Assist and search for new Service providers for Maintenance and construction on the building.
• Assist with the delivery notes, organizing the delivery routes for various departments, stock deliveries, emergency deliveries.
• Assist with the Organizing of deliveries and pick-ups for executives and their families
• Assist with Online purchases for the Executives
• Assisting with recruiting of vacant positions
• Assist with set up of interviews / dates / preparation etc.
• Assist with booking of the boardrooms for interviews
• Assist with capturing the outcomes of interviews and following up with recruitment agencies
• Assist with regret letters to unsuccessful candidates
• Assist and drafting of contracts, job descriptions and policies for new employees
• Filling of all HR related documentation
• Assist with New user forms / End user forms
• Assist with Asset control forms to hand assets to companies

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