Human Resources Officer

Contact person for this position:

Amori Prinsloo

amori@joblinkplacement.co.za

Our client an Import and Export company is looking for the services of a Human Resource Officer.  Our client’s aim is for the candidate to start out on the administrative functions and gradually progress into the more complex duties as listed.

Hours of Work: Monday – Friday 08:00 – 17:00

Department: Human Resources

Base: Charlo, Port Elizabeth

Reports to: Human Resources Manager

Minimum Qualifications and Experience:

• Tertiary qualification in Human Resources advantageous.
• Proficient in the use of the MS Office Suite.
• Demonstrable experience in a similar role.

Soft Skills:

• Effective written & verbal communication skills.
• Analytical and detail orientated.
• Organised and able to handle pressure.
• Able to work independently.
• Able to exercise sound judgement and discretion.
• Emotional intelligence and able to professionally tend to staff needs and requests.

Main Duties/Key Results Areas:

Recruitment & Talent Acquisition

• Draft and place engaging job adverts on multiple recruitment platforms to attract qualified candidates.
• Collaborate with Managers to develop job descriptions that align with business needs and attract the right talent.
• Efficiently review and process applications, conducting initial interviews with shortlisted candidates where required.
• Coordinate interviews with Recruiting Managers, providing guidance and support to ensure a smooth process.
• Maintain a strong internal sourcing pipeline through staff referrals and talent networks.
• Ensure that panel members actively use the Jobs App to track and record applications.
• Deliver prompt feedback to candidates and recruitment agencies, creating a positive candidate experience.
• Conduct comprehensive pre-employment background checks to ensure compliance with hiring protocols.
• Draft offer letters and manage all new starter documentation, ensuring accuracy and timely communication.
• Manage seamless onboarding and induction processes for new starters, collaborating with line managers and all relevant stakeholders to ensure a smooth transition.

Administrative Duties

• Manage time and attendance systems across all sites, ensuring accurate wage and salary processing.
• Leave management.
• Process weekly wages and balance leave records, ensuring payroll compliance and accuracy.
• Conduct regular employee file audits, ensuring meticulous record-keeping in line with Company policies.
• Oversee the processing of recruitment invoices and manage HR-related vendor relationships.
• Coordinate employee site visits to cold storage facilities, fostering safety compliance and orientation for new hires.
• Lead the planning and execution of new starter induction programs, ensuring a strong start for new employees.
• Provide general HR administrative support.
• Load & manage IOD claims.
• Processing and tracking of staff uniform orders.
• Participate in the planning and arrangement of corporate social responsibility and staff events.
• All and any other related duties as expected by the Employer from time to time.

General:

• Undertake additional tasks as assigned by the Manager or Director, in alignment with the skills and experience required for the role.
• Ensure the health, safety, and well-being of yourself and others, always adhering to all Health and Safety regulations.
• Maintain strict confidentiality regarding all sensitive information obtained during employment, sharing it only with individuals authorised to receive it in an official capacity.
• Abide by all policies and procedures outlined by the company.
• Take on any other responsibilities as necessary to support the evolving needs of the role and the organisation, acknowledging the need for flexibility in a dynamic workplace.
• Contribute to a workplace that values diversity, equity, and inclusion, fostering a positive and supportive environment for all employees.