HR Administrator

Key Responsibilities

Recruitment & Talent Acquisition

• Create compelling job advertisements and post across multiple platforms to attract top talent.
• Collaborate with department managers to draft job descriptions aligned with business requirements.
• Screen applications efficiently and conduct initial interviews for shortlisted candidates when necessary.
• Coordinate interviews with hiring managers, offering guidance to ensure a smooth and professional process.
• Build and maintain a robust internal talent pipeline through staff referrals and professional networks.
• Ensure all panel members use the internal Jobs App to manage and document candidate evaluations.
• Deliver timely and constructive feedback to candidates and agencies, ensuring a positive recruitment experience.
• Conduct thorough pre-employment background checks in accordance with company standards.
• Prepare and issue accurate offer letters, and manage all documentation for new hires.
• Oversee onboarding and induction, working closely with line managers and relevant departments to ensure a seamless transition for new employees.

HR Administration

• Manage time and attendance systems for all locations to support accurate payroll processing.
• Oversee employee leave management and weekly wage processing, ensuring accuracy and compliance.
• Perform regular audits of employee records to maintain HR data integrity in line with company policies.
• Process recruitment-related invoices and manage HR service provider relationships.
• Organise employee site visits to cold storage facilities to support orientation and promote safety awareness.
• Lead induction planning for new employees, ensuring they are well integrated into the business.
• Provide day-to-day administrative support across the HR function.
• Coordinate Injury on Duty (IOD) claims and maintain tracking records.
• Manage staff uniform orders and distribution.
• Assist with the planning and coordination of staff events and CSR initiatives.
• Support any additional HR-related duties as required.

General Duties

• Take on any additional responsibilities as assigned by your Manager or Director, relevant to the scope of the role.
• Uphold health, safety, and well-being standards for yourself and others at all times.
• Maintain strict confidentiality around sensitive employee and business information.
• Adhere to all company policies and procedures.
• Be adaptable to evolving business needs, maintaining flexibility and a proactive approach.
• Promote a diverse, inclusive, and respectful workplace environment.

Qualifications & Experience

• Matric certificate (required)
• Tertiary qualification in Human Resources (advantageous)
• Proficient in MS Office Suite (Word, Excel, Outlook)
• Proven experience in a similar HR and recruitment role

Key Competencies

• Strong written and verbal communication skills
• Detail-oriented with strong analytical skills
• Highly organised and capable of managing pressure
• Ability to work independently and take initiative
• Sound judgement, discretion, and professionalism
• High emotional intelligence and empathy when addressing staff needs