Creditors Clerk

ENVIRONMENT:

A leading supplier of Personal Protective Equipment is looking for a detail-oriented and proactive Creditors Clerk to join their fast-paced Cape Town team. In this role, you’ll be responsible for setting up new supplier accounts, keeping supplier information updated in the ERP/financial system, and submitting these details for verification by the Financial Manager before final approval by the Managing Director on the banking platform. To thrive in this role, you’ll need a post-matric qualification in Finance, Accounting, or a related field, 3–5 years of relevant experience, and strong Excel skills—especially with VLOOKUP and formulas.

 

DUTIES:

• Create new supplier accounts and accurately update supplier details on the ERP/financial system.
• Submit newly captured supplier details to the Financial Manager for verification prior to Managing Director’s final approval on the banking system.
• Check and verify supplier invoices and supporting documents before linking them to company-approved GRNs.
• Accurately capture invoices and credit notes with the correct supporting documentation and system references.
• Calculate and process applicable supplier discounts in line with payment terms to avoid unnecessary costs.
• Follow up on outstanding invoices and credit notes and schedule payments according to agreed timelines.
• Verify supplier banking details before processing payments.
• Perform monthly supplier reconciliations to support payment runs.
• Load supplier payments on the banking system after completing necessary checks.
• Submit GRNs and invoicing documentation to relevant departments for job allocation.
• Upload all creditor payments to the bank.
• Maintain accurate and organized documentation.
• Prepare and reconcile sub-contractor accounts each month.
• Compile and reconcile sales commission reports by validating completed and paid projects.
• Process journals for internal stock issued to staff and stores.
• Handle stock journals and weekly stock checklists; flag any discrepancies to Finance and Stores Managers.
• Quarterly verification of supplier details to ensure ERP/financial records are current.
• Prepare a monthly age analysis for overdue accounts.
• Generate stock reports as needed via ERP/financial system.
• Manage and reconcile petty cash.
• Support the implementation of new processes and procedures.
• Communicate effectively with all departments.
• Answer the company switchboard when needed.
• Adhere to all company policies and procedures.

REQUIREMENTS:

• Grade 12 / Matric (Essential)
• Post-matric qualification (Finance/Accounting or similar)
• 3–5 years of relevant experience
• Strong Microsoft Excel skills, especially VLOOKUP and formulas
• Reliable own transport and willingness to assist with operational needs
• General accounting knowledge would be an advantage

ATTRIBUTES:

• Excellent attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to work in a fast-paced, high-pressure environment
• Sound understanding of debtor/creditor functions
• Strong initiative and problem-solving skills
• Ability to manage workload independently and meet deadlines

While we would really like to respond to every application, should you not be contacted for this position within 10 working days please consider your application unsuccessful.

 

COMMENTS:

When applying for jobs, ensure that you have the minimum job requirements. Only SA Citizens will be considered for this role. If you are not in the mentioned location of any of the jobs, please note your relocation plans in all applications for jobs and correspondence. Apply here https://www.datafin.com/job/creditors-clerk-cpt/

OR e-mail a Word copy of your CV to wendy@datafin.com and mention the reference number of the job.

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