Finance Assistant - Staff Solutions
Graaff Reinett
2 day(s) ago
Permanent
Salary - Market Related
Our client in the Hospitality Industry is seeking a Finance Assistant to support the daily financial operations of the organisation
Skills
Accounting principles Bookkeeping Creditors Debtors Finance Assistant Petty cash Reconciliations Revenue SageGENERAL DUTIES & RESPONSIBILITIES:
Revenue & Banking
Revenue & Banking
- Process and reconcile transactions for the Cheque Bank Account.
- Review accuracy of daily revenue reports and update templates with new revenue codes, budget allocations, and monthly formulas.
- Monitor daily cash-ups, receive onto financial system, and follow up on outstanding queries or variances.
- Process sales journals and ensure all control checks are correctly performed.
- Issue and process petty cash requests daily.
- Conduct weekly petty cash counts, reconcile balances, sign off, and ensure adequate change supply.
- Facilitate cash-in-transit collections and ensure safety procedures are followed.
- Process debtors including DB transfers, statements, and reconciliations.
- Maintain Hotelbeds portal and handle all related billing and payments.
- Process recurring monthly invoices and manage virtual card payments for bookings and reservations.
- Process supplier invoices and perform statement reconciliations.
- Prepare and submit approved weekly and monthly creditor payments.
- Manage and reconcile control accounts including:
- Speedpoint, EFT, PayGenius, Vouchers, Cash, Direct Bills, Guest Charges, SACT Levy, Imibala Donations, Museum Tickets.
- Conduct regular float counts and ensure accurate reconciliation.
- Process journal entries for promotions, inventory adjustments, prepayments, and accruals.
- Perform month-end reconciliations across all relevant accounts.
- Maintain proper records and audit trails for all month-end processes.
- Process guest refunds once the authorised and signed refund sheet is received.
- Act as a liaison with operational departments to resolve outstanding finance-related matters daily.
- Maintain accurate financial records and filing systems (electronic and hard copy).
- Assist with general administrative duties and ad hoc financial projects as required by the Bookkeeper or Finance Manager.
- Provide clear and professional communication to internal stakeholders regarding financial queries.
- Process guest-related transactions accurately to maintain satisfaction and resolve billing concerns.
- Collaborate with the finance and operations teams to ensure accuracy and timely completion of financial processes.
- Maintain professional relationships with suppliers, staff, and service providers.
- Ensure all financial transactions are processed accurately and timeously.
- Monitor financial data for inconsistencies and address errors promptly.
- Maintain proper records in line with audit requirements and organisational standards.
- Support the preparation of monthly financial reports.
- Assist with maintaining compliance with financial controls and audit protocols.
- Ensure timely and accurate submission of reconciliations, payments, and journals.
- Ensure safe handling and storage of all financial documentation and cash-related items.
- Follow internal financial procedures and controls.
- Maintain compliance with VAT and audit documentation requirements.
- Assist during audits or reviews by providing accurate financial records.
- Take initiative in improving existing processes for greater efficiency.
- Perform any reasonable duties assigned by the Bookkeeper or Finance Manager.
- Strong numerical and reconciliation skills
- High attention to detail and accuracy
- Good organisational and record-keeping skills
- Excellent communication skills in both English and Afrikaans
- Reliable, punctual, and deadline-driven
- Friendly, professional interpersonal skills and a collaborative attitude
- Certificate or diploma in Bookkeeping preferred
- Strong knowledge of basic accounting principles
- Proficient in bookkeeping to trial balance
- At least 3 years’ experience in a similar finance support role
- Proficient in Microsoft Office (especially Excel)
- Experience with Sage or similar accounting software
- Must be able to work under pressure and meet monthly reporting deadlines
- Willingness to work flexible hours during audits or month-end close
- Demonstrates a high level of confidentiality when handling sensitive financial and payroll information
- Ability to adapt to new systems and processes with a continuous improvement mindset
- A positive, proactive attitude toward teamwork and cross-departmental collaboration
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