Senior Conveyancing Secretary - Frogg Recruitment
Boksburg, Johannesburg, Gauteng,
17 hour(s) ago
Permanent
Salary - Market Related
An established law firm in Boksburg Johannesburg is seeking a detail-oriented Senior Conveyancing Secretary with extensive Transfer experience to independently manage a high-volume caseload from instruction through to final registration and accounting.
Salary Highly Negotiable
Requirements:
- Matric (legal qualifications advantageous); valid driver’s license and own transport.
- 5–8+ years of dedicated transfer experience (conventional estate agent, deceased estate, and sheriff/sales in execution transfers).
- Highly proficient in GhostConvey or LexisConvey, SARS eFiling, and Deeds Office search
- Sound understanding of Deeds Office procedures, Master’s Office processes, and FICA regulations.
Responsibilities
Key Responsibilities:
- File Management - Handle property transfers independently from initial instruction to registration and archiving.
- Drafting - Accurately prepare all transfer documents, deeds, powers of attorney, and affidavits.
- Specialized Transfers - Process deceased estate transfers (Master’s consents) and sheriff transfers (sales in execution).
- Clearances & Compliance - Apply for and secure municipal rates clearances, transfer duty receipts (SARS eFiling), and HOA/Body Corporate consents.
- Financials & Guarantees - Request cancellation figures, track bank guarantees, and prepare accurate pro-forma and final settlement accounts.
- Lodgement & Registration - Coordinate simultaneous lodgements with bond/cancellation attorneys, resolve Prep notes, and track progress at the Deeds Office.
- Post-Registration - Disburse funds, pay commissions, settle accounts, deliver title deeds, and archive files.
- Liaison - Maintain proactive communication with clients, estate agents, executors, banks, and the Deeds Office.
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