Sales Coordinator (Automotive) - Staff Solutions

Job Description

• Process and verify invoicing instructions, ensuring all information is accurate and complete prior to management approval and signature.
• Ensure dealers receive a high-quality, professional, and efficient service at all times.
• Verify pricing and stock availability, and ensure that accurate information is captured and released on the system.
• Liaise closely with the Finance Department to support invoicing, credit notes, account reconciliations, and related queries.
• Coordinate with the Logistics Department to facilitate the timely delivery of vehicles.
• Monitor outstanding accounts and ensure payments are received within agreed credit terms.
• Provide management with accurate, timely, and consistent feedback on sales and operational activities.
• Develop and maintain positive working relationships with dealers, suppliers, and internal stakeholders.
• Monitor and follow up on back orders to ensure timely invoicing and delivery.
• Compile and distribute daily sales reports accurately and timeously.
• Monitor stock quantities and update stock status on a daily basis.
• Provide administrative and ad hoc support to the Stock and Delivery Departments as required.
• Collaborate with other departments, including Marketing and Finance, to support and optimise sales activities.
• Ensure all company policies, procedures, and internal controls are consistently followed.
• Maintain a high level of accuracy and attention to detail in all areas of responsibility.

Minimum Requirements

• Matric / Grade 12 or equivalent.
• National Diploma, certificate, or relevant qualification in Sales Management or a related field.
• 2–3 years’ experience in sales support, order processing, sales administration, or a similar coordination role.
• Proficient in Microsoft Office, particularly Microsoft Excel, with the ability to manipulate data and prepare reports.
• Valid Code 8 driver’s licence.
• Ability to work effectively under pressure and consistently meet deadlines.
• Ability to work independently as well as collaboratively within a fast-paced team environment.
• Strong verbal and written communication skills.
• Excellent organisational skills with a strong focus on accuracy and attention to detail.
• Ability to read, write, and communicate effectively in English.
• Strong team-player mentality with a willingness to support colleagues and contribute to shared objectives.
• Confident, proactive, and solutions-focused approach, with the ability to anticipate potential issues and requirements.