HR Administrator - Staff Solutions
Gqeberha / Port Elizabeth
4 hour(s) ago
Permanent
Salary - Market Related
Our client in the Water Solutions Industry is looking for an HR Administrator to join their team in Port Elizabeth with a possible opportunity to relocate to Cape Town in future
Core Duties and Responsibilities:
Recruitment & Onboarding
Qualifications:
Recruitment & Onboarding
- Coordinate recruitment activities, including drafting vacancy advertisements, screening applications and scheduling interviews.
- Prepare employment offers, employment contracts and onboarding documentation.
- Conduct employee inductions and ensure all new employee documentation is completed and filed.
- Maintain recruitment records and candidate databases.
- Maintain accurate employee records in both electronic and hard copy formats.
- Prepare HR correspondence, confirmation letters, contract amendments and employment-related documentation.
- Administer probation reviews, contract renewals and employee status changes.
- Ensure employee files remain complete, confidential and compliant with company standards.
- Prepare monthly payroll input, including leave, overtime, allowances, deductions and employee changes.
- Liaise with Management regarding employee appointments, terminations and salary amendments.
- Assist with payroll reconciliations and employee payroll queries.
- Maintain payroll records in accordance with statutory requirements.
- Assist with disciplinary hearings, grievance procedures and incapacity processes.
- Prepare disciplinary documentation and meeting packs.
- Record minutes during disciplinary hearings and employee consultations.
- Ensure compliance with company disciplinary procedures and labour legislation.
- Coordinate employee training, skills development and mandatory compliance training.
- Maintain the Workplace Skills Plan (WSP), Annual Training Report (ATR) and training records where required.
- Liaise with training providers and coordinate training logistics.
- Assist with Employment Equity administration and reporting.
- Support B-BBEE initiatives relating to Human Resources.
- Ensure compliance with the Basic Conditions of Employment Act, Labour Relations Act, Employment Equity Act, POPIA and other applicable legislation.
- Assist with HR audits, ISO quality management documentation and policy implementation.
- Participate in HR improvement projects and process optimisation initiatives.
- Perform any other reasonable duties assigned by Management.
Qualifications:
- Diploma or Degree in Human Resource Management, Industrial Psychology or related field.
- Valid South African driver's licence.
- HR or Payroll certification will be advantageous
- Willingness and ability to travel to company sites and branches as required.
- Minimum 3–5 years' experience in a Human Resources Administration role.
- Experience working within engineering, manufacturing, construction or industrial environments will be advantageous.
- Previous payroll administration experience.
- Experience with PaySpace Payroll or similar payroll systems will be advantageous.
- Experience with Microsoft Office (Excel, Word, Outlook and PowerPoint).
- South African Labour Legislation.
- Basic Conditions of Employment Act (BCEA).
- Labour Relations Act (LRA).
- Employment Equity Act (EEA).
- Skills Development Act.
- Occupational Health and Safety Act.
- POPIA requirements.
- HR best practices and payroll administration.
- Excellent organisational and administrative skills.
- High level of accuracy and attention to detail.
- Strong communication and interpersonal skills.
- Professional and confidential approach to sensitive information.
- Strong planning and time management abilities.
- Excellent report writing and documentation skills.
- Ability to prioritise multiple deadlines.
- Strong problem-solving and decision-making skills.
- Proficient in Microsoft Office, particularly Excel.
- Ability to work independently while contributing effectively within a team.
- Customer-focused with a proactive and positive attitude.
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