Site Agent - Joblink Placement

Contact person for this position:

Cathrine Hendricks

cathrine@joblinkplacement.co.za

Website www.joblinkplacement.co.za

Our client is seeking a Site Agent who will manage small to medium projects or sub-sections of larger projects.  The successful candidate is responsible for effectively optimising the site’s financial performance, implementing site-specific systems, allocating resources, and ensuring quality and health and safety.

Job Scope:

• Involved in large contracts valued at R 300 000 000 and above.
• Responsible for managing small contracts valued between R50 000 000 and R150 000 000.
• Responsible for managing medium contracts valued between R150 000 000 and R300 000 000.

Responsibilities:

Contract Management and Client Relationship:

• Manages the identification, documentation, and processing of contract variations and claims.
• Manages communication with the client and other parties on all contractual matters.
• Manages the process of resolving contractual disputes, aiming for amicable solutions.
• Manages all contracts related to the construction project, including subcontracts with suppliers and vendors.
• Manages the process of ensuring that all contractual conditions are fulfilled by both the contractor and the client.
• Manages contractual disputes and negotiates for mutually beneficial solutions with the client.
• Possesses a good understanding of various construction contract forms and their implications.
• Acts as the primary point of contact for the client on contractual matters and liaises with the professional team.
• Acts as the primary point of contact for major clients on contractual matters.
• Involved in negotiating medium subcontracts.
• Develops strategies to manage client expectations and maintain clear communication.

Construction Management:

• Manages the identification and troubleshooting of technical issues that arise during construction.
• Maintains awareness of relevant construction methods and technologies to optimise project execution.
• Manages the provision of technical guidance and support to subcontractors, particularly for complex construction aspects.

Health, Safety, and Environment (HSE):

• Manages the application of SHE principles and procedures across the project.
• Enforces compliance with health, safety, security, and housekeeping standards on the construction site.
• Develops and implements training programs to ensure all team members understand job requirements and safety regulations.
• Manages the process of job safety assessments and ensures they are completed and signed before work commences.
• Manages the implementation of safety policies and procedures across the project.
• Conducts or oversees daily safety meetings and training sessions for the team.
• Manages the completion and verification of safety checklists before work begins.
• Manages the provision and use of mandatory PPE for all employees and subcontractors.
• Manages the process of identifying high-risk activities and develops plans to mitigate those risks.
• Manages the process of regular site inspections to identify hazards and implements corrective actions.
• Enforces compliance with all safety regulations and protocols on the construction site.
• Manages the reporting of all safety incidents according to established protocols.
• Manages and oversees the implementation and enforcement of SHE requirements on the construction site.

Procurement and Cost Management:

• Manages the procurement and management of materials and tools to meet project requirements.
• Manages inventory control procedures to optimise material usage and reduce waste.
• Manages the logging and tracking of equipment usage to optimise resource allocation.
• Manages communication with the laboratory to ensure timely scheduling of concrete and density tests.
• Manages the identification and reporting of any site issues related to materials.
• Manages the reporting of material wastage to track trends and implement corrective actions.
• Works with the Quantity Surveyor by providing cost-related data for assigned tasks.
• Manages the identification and reporting of cost variances to the project manager.
• Develops and implements cost-saving initiatives that ensure project quality is not compromised.
• Manages and oversees project costs to ensure profitability.
• Sets and maintains production targets while adhering.

Project Management and Planning:

• Ensures materials and equipment are ordered and delivered to meet project needs.
• Oversees the rental and return of construction equipment to optimise costs.
• Manages the overall project schedule to guarantee completion within deadlines.
• Identifies potential bottlenecks and areas for schedule improvement.
• Clearly communicates the project schedule to subcontractors and ensures everyone is aligned.
• Establishes and maintains the proper sequence of activities for the project.
• Regularly monitors progress and proactively identifies potential delays to implement corrective actions.
• Regularly updates the project schedule to reflect progress, changes, and implement corrective actions.
• Identifies and resolves problems that could threaten project timelines.
• Sets and maintains production targets to keep the project on schedule.
• Develops small trade programs and target dates for specific aspects of the project.
• Collaborates with the client’s representatives on scheduling matters.
• Manages production meetings and implements strategies to optimise efficiency.
• Develops a comprehensive contract program outlining the project schedule and milestones.
• Regularly monitors progress against the contract program and implements corrective actions when necessary.
• Schedules resources to ensure efficient project execution and meet deadlines.

Quality Assurance and Control:

• Prepares and finalises inspection reports detailing quality checks and any identified issues.
• Oversees the enforcement of quality control standards across the project.
• Reviews and verifies the accuracy of construction plans, drawings, and material quantities.
• Oversees the completion of various quality assurance tasks, including rebar checks.
• Manages the process of ensuring all construction activities achieve the specified quality levels.
• Manages adherence to SANS regulations and project method statements during construction.
• Contributes to maintaining the quality aspects within the overall work sequences and construction programs.
• Manages the completion and sign-off of all required inspections throughout the construction process.
• Analyses working drawings to ensure construction activities align with the intended quality outcomes.
• Conducts or oversees targeted inspections on specific trades to monitor adherence to quality standards.
• Manages the work area to ensure efficient execution of quality control procedures.

Risk Management:

• Manages risks on both simple and moderately complex projects.
• Identifies potential risks across the project and leads efforts to mitigate them.
• Oversees the maintenance and updating of the Project Risk Register.
• Responds quickly to problems arising on-site and implements effective solutions.
• Addresses unexpected challenges across the project and uses innovative approaches to overcome obstacles.
• Participates in and may lead risk assessments, incorporating mitigating controls into the Project Execution Plan.

Reporting and Documentation:

• Oversees the preparation of periodic progress reports, ensuring they are accurate and comprehensive.
• Manages the documentation of site activities, including inspections, meetings, and incidents.
• Develops and maintains a project filing system for easy access to all project information.
• Ensures timely communication of all project updates to relevant parties (e.g., project manager, client).
• Oversees the archiving of project documents electronically or physically according to company policies.

People Management:

• Practices effective people management.
• Contributes to empowerment initiatives.
• Co-ordinates and controls the activities of site staff and agrees quality standards set out in contract.
• Manage a large team of subcontractors and direct labour.
• Conduct advanced training and development for site personnel.
• Resolve complex labour relations issues effectively.

Competencies:

Knowledge and Skills:

• Leadership & Motivation: Inspire and empower teams to achieve goals through clear expectations, feedback, and recognition fostering a positive and safe work environment.
• Delegation & Task Management: Delegate tasks strategically, set priorities, monitor progress, and hold team members accountable.
• Problem-Solving & Decision-Making: Ability to identify and solve problems related to cost, contracts, and project management. Analyse causes, develop solutions, make timely decisions, and adapt when necessary.
• Coaching and Development: Identify training needs, provide coaching and mentoring, and encourage continuous learning.
• Performance Management: Set clear goals, provide regular feedback, conduct reviews, and implement disciplinary action (if needed).
• Safety & Security: Create a safe environment, identify hazards, respond to emergencies effectively.
• Business Acumen: Understand organisational goals, make strategic decisions, and contribute to success through efficiency and productivity.
• Site Coordination: Ability to coordinate and schedule site activities, including subcontractor work.
• Quality Control: Knowledge of quality control procedures to ensure work meets specifications.
• Progress Monitoring: Ability to track project progress, identify deviations from the plan, and report variances.
• Project Management: Understanding of project management principles and ability to contribute to project planning and scheduling.
• Resource Management: Ability to effectively manage site resources (labour, materials, equipment) to optimise efficiency.
• Risk Management: Awareness of potential risks on site and ability to implement mitigation strategies.
• Subcontractor Management: Skilled at managing subcontractor performance, ensuring quality, and resolving issues.
• Budget Management: Ability to manage site budgets, identify cost overruns, and propose solutions.
• Construction Knowledge: Understanding of common construction methods, materials, and safety procedures.
• Site Documentation: Ability to read, interpret, and implement construction drawings and specifications.
• Construction Practices: Proficiency in practices relevant to the project type (e.g., concrete, steelwork).
• Budget Monitoring: Basic understanding of construction budgets and ability to monitor site expenses.
• Contract Administration: Familiarity with standard construction contracts and basic administration processes.

Communication Protocols:

• Knowledge of communication protocols for reporting issues and updates to supervisors and project managers. Construction Practices
• Proficient in various construction practices relevant to the project type. (e.g., concrete, steelwork). Site Coordination
• Ability to coordinate and schedule site activities, including subcontractor work. Quality Control
• Knowledge of quality control procedures to ensure work meets specifications. Progress Monitoring
• Ability to track project progress, identify deviations from the plan, and report variances. Budget Monitoring
• Basic understanding of construction budgets and ability to monitor site expenses (may vary by company). Project Management
• Understanding of project management principles and ability to contribute to project planning and scheduling. Resource Management
• Ability to effectively manage site resources (labour, materials, equipment) to optimise efficiency. Risk Management
• Awareness of potential risks on site and ability to implement mitigation strategies. Subcontractor Management
• Skilled at managing subcontractor performance, ensuring quality, and resolving issues. Budget Management
• Ability to manage site budgets, identify cost overruns, and propose solutions. Construction Knowledge
• Understanding of common construction methods, materials, and safety procedures. Site Documentation
• Ability to read, interpret, and implement construction drawings and specifications. Contract Administration
• Familiarity with standard construction contracts and basic administration processes.

Behavioral Attributes:

• Communication: Excellent written and verbal communication skills to clearly convey information, actively listen, and effectively communicate with all levels.
• Attention to detail: Strong ability to focus on accuracy and identify discrepancies in data and reports.
• Ogranisation: Skilled at managing multiple tasks and meeting deadlines in a fast-paced construction environment.
• Teamwork: Ability to collaborate effectively with team members, clients, and other stakeholders.
• Ethics and Professionalism: Upholding high ethical standards and adhering to professional codes of conduct.
• Safety Awareness: Strong understanding of health and safety regulations and commitment to safe work practices.
• Learning Agility: Willingness to learn new things and adapt to changing situations.

Requirements:

• Minimum: BTech in Construction Management/ Civil Engineering
• Ideal: BSc Degree in Construction Management
• Building Experience: 5 – 10 years
• Computer Literacy: Proficient in using computers and relevant construction software (e.g., estimating software, BIM).

Physical requirements:

• Annual medical
• Entry & Exit medicals
• Physical mobility

Salary: Market related

Area: Based In Gauteng – Willing to work outside of Gauteng on projects